Agreement and scope
By creating an account, using the client portal, or purchasing a Tomas Financial service, you agree to these Terms of Service. If a signed engagement letter, statement of work, or order form conflicts with these terms, the signed engagement document controls for that engagement.
Public pages explain general service options. They do not create an engagement, guarantee acceptance, or replace the final written scope.
Accounts and access
You are responsible for providing accurate account information, protecting credentials, maintaining available security controls, and ensuring that each person using the portal is authorized to access the relevant business and records.
Access is limited, non-exclusive, non-transferable, and revocable. You may use the portal only for authorized business and service activity. You may not attempt to bypass access controls, probe another account, interfere with the service, or use the application for unlawful activity.
Services and deliverables
Available services may include monthly bookkeeping, catch-up bookkeeping, tax preparation, 1099 preparation, cash-flow reporting, document coordination, and optional operational add-ons. The plan, engagement document, account limits, source systems, and information you provide determine the actual deliverables.
Portal status, synchronized source data, generated reports, and calculated outputs are not by themselves proof that a period is reconciled, reviewed, filed, or final. Review status and professional work are established through the applicable workflow and engagement.
Deadlines depend on entity type, tax year, extensions, source availability, document completeness, client response, and engagement timing. Tomas Financial does not guarantee a filing or close date that has not been confirmed in writing.
Third-party integrations
Optional integrations can include QuickBooks Online, Stripe, financial connections, document storage, identity management, scheduling, email, monitoring, and call-assistant providers. Third-party services are governed by their own terms, privacy notices, availability, and configured permissions.
QuickBooks Online
A QuickBooks connection is initiated through Intuit's authorization flow. Supported workflows can read authorized company, transaction, account, and report data. When an authorized administrator explicitly initiates a supported workflow, the application can also write approved journal entries, invoices, bills, or expenses back to QuickBooks.
Disconnecting removes the local connection and requests provider revocation. Provider outages or errors can delay confirmation of revocation even after the local connection has been removed.
AI-assisted features
The AI Policy describes the current operating boundaries for AI-assisted features.
The optional AI Call Assistant is limited to business-call intake, lead capture, routing, and scheduling handoff. It does not receive or analyze connected bank-account data, bank feeds, tax records, or financial reports, and it is not intended to prepare or advise on bookkeeping or tax work.
The separate receipt-scanning feature can send a user-submitted receipt image to OpenAI to extract proposed data-entry fields. It does not connect to or retrieve information from bank accounts, bank feeds, QuickBooks, tax records, or financial reports. Extracted values require review before they should be treated as bookkeeping records. Manual expense entry remains available.
AI-generated, automated, synchronized, or calculated output can be incomplete or incorrect. You must not rely on it as final tax, legal, investment, lending, or financial advice.
Billing and cancellation
Current public plan and add-on pricing appears on the pricing page. Your checkout, order form, and engagement document identify the price, billing interval, included services, and any separate one-time work that applies to you.
The selected billing period, cancellation timing, and service term are stated before onboarding. The portal shows the effective cancellation date. Your signed engagement documents control the exact terms. Cancellation does not erase amounts already due or automatically stop a time-sensitive filing, cleanup, or other workstream.
Stripe processes subscription and invoice payments. Failed or overdue payment may pause work or portal access as allowed by the applicable engagement terms.
Client responsibilities
You agree to:
- provide accurate, complete, and timely information;
- review requests, classifications, reports, filings, and approvals assigned to you;
- maintain lawful rights to records and accounts you connect or upload;
- notify the team of errors, changed circumstances, and material deadlines;
- keep account access limited to authorized people; and
- make final business and financial decisions with any appropriate professional advice.
Delayed, incomplete, inaccurate, or inaccessible source information can delay work and affect the usefulness of reports or filings.
Privacy and security
The Privacy Policy describes current data categories, providers, AI-assisted processing, connected-account behavior, retention, deletion, and available choices.
Tomas Financial uses technical and organizational safeguards, but no internet service can guarantee absolute security or uninterrupted availability. Report suspected unauthorized access promptly and do not send sensitive records through ordinary email or public forms.
Ownership
You retain your rights in the business records and content you lawfully provide. You give Tomas Financial and its service providers the permissions reasonably necessary to host, process, transmit, and use that content to deliver the authorized service.
Tomas Financial owns its original software, site content, workflows, documentation, branding, and other materials, subject to any third-party licenses. Third-party tools, models, software, and service marks remain the property of their respective owners.
Disclaimers
Except as stated in a signed engagement, the website and portal are provided on an as-available basis. Tomas Financial does not guarantee uninterrupted provider access, error-free source data, a particular tax or financial outcome, eligibility for a particular service, or results from following an illustrative scenario or client profile.
Tax positions, filings, bookkeeping conclusions, and financial decisions depend on facts, records, law, scope, and review. Consult an appropriately qualified professional for legal, investment, lending, or other advice outside the engagement.
Liability
To the maximum extent permitted by applicable law and except where a signed engagement provides otherwise, Tomas Financial is not liable for indirect, incidental, special, consequential, or punitive damages arising from the website, portal, third-party providers, or unreviewed source data.
Any limitation or allocation of liability in a signed engagement controls for that engagement. Nothing in these terms excludes liability that cannot lawfully be excluded.
Termination and data
Tomas Financial may suspend or terminate access for material breach, unlawful use, security risk, or nonpayment as allowed by the engagement terms. Your license to use the portal ends when access is terminated.
Ending service and deleting an account are separate processes. Retention, export, provider cleanup, tax-record obligations, backups, and legal holds are handled according to the Privacy Policy, the deletion workflow, and any signed engagement requirements.
Governing law
These terms are governed by Colorado law, without regard to conflict-of-law principles, unless a signed engagement or applicable law requires otherwise. Venue and dispute terms in a signed engagement control when they differ from this section.
Changes and contact
These terms may be updated as the product, services, providers, or legal requirements change. Material changes will be communicated when required. The date at the top identifies the version presented on this site.
Questions can be sent to admin@tomasfinancial.com.